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Project Guiding Documents

The Andhra Pradesh Community Based Tank Management Project (APCBTMP) is designed on the principles of APFMIS Act and adheres to the rules and guidelines prescribed in the Act. The outcome of the project Implementation in 3000 MI tanks will strengthen the State Governments policy on irrigation reform. The guidelines put forwarded by the National Framework on Renovation of Water Bodies by Government of India is also amalgamated in the project design. The project has prepared Project Implementation Plan as a guiding document and a set of six manuals for reference by various stakeholders during the period of project implementation. Brief of these documents are described here and the downloadable versions are also present.     

Project Implementation Plan (PIP)

Project Implementation Plan (PIP) is the fundamental document for the project which will guide the course of implementation of the project. This describes the overall layout of the project and in detail the various components and interventions that is put forward. The scope, strategy, implementation arrangement of all components and individual interventions is detailed out to the maximum possible. In addition this also gives the plan for the project management, social and management framework which includes the integrated nutrient management plan, Integrated Pest Management Plan, Cultural Property Plan (CPP), Dam Safety Plan (DSP), Resettlement Action Plan (RAP), Tribal Development Strategy, Gender Action Plan (GAP) along with procurement and financial management procedures. The monitoring and evaluation framework for the project at various level and disclosure policy that the project adopts for transparency and accountability of project implementation is written with adequate detail.

The project is to be implemented within the purview of the Project Implementation Plan as this is an agreed document between the Government of Andhra Pradesh, Government of India and the World Bank.

In addition a set of six manuals on different aspect of project implementation is also prepared which will act reference document for the stakeholders in the respective areas. The brief of each manual is presented below.

Water Users Association Operational Manual

Water Users Associations are the legal entities created by the mandate of the APFMIS act. They are the custodian of the tanks and are responsible for overall tank management including water and physical structure management and O & M activites. In Andhra Pradesh Community Based Tank Management Project the responsibility of project implementation lies with WUAs. The main responsibilities include establishment of WUA sub-committees wherever not existing, understanding the roles and responsibilities of management committee and sub-committee, preparation of Tank Improvement Management Plan (TIMP), approval of TIMP and implementation of TIMP.

They are also responsible for finance management, procurement management, monitoring and record keeping at the tank level. To assume these responsibities and carry out the functions put forward in the project, a WUA Operational Manual is prepared giving the detailed procedures that need to be adopted to carry out the above processes and activities of the project.

Support Organisation Manual
Water Users Associations are key stakeholders for project implementation as per the guiding principles of APFMIS act. They have to carry out the planning, implementation and post implementation O & M activities of the tanks. To facilitate the process of planning, implementation and post-implementation activities by WUA under the project one Support organizations will be in place for a cluster of 5 to 10 tanks. The role of the Support Organisation will be building the capacities of the WUA, and providing hand holding support through out the project cycle for effective implementation.

In order to streamline the activities of the Support Organisation and uniformity through out the state a Support Organisation Manual is prepared delineating the roles and responsibilities of the Support Organisation for the project implementation. This manual clearly spells out the various activities that needs to be taken up, various methods adopted and formats to be used along with expected outputs of Support organization.    

Financial Manual
The Andhra Pradesh Community Based Tank Management Project is implemented by the Irrigation and CAD Department of Government of Andhra Pradesh in a project mode. The finance management of the project is therefore adheres to the procedures and guidelines laid down by the government. As the department slightly deviates from their usual operations for this project and added several new activities in the project, a separate financial manual exclusively for the project is prepared. This document delineates the procedure for fund flow and arrangement at the state, district and WUA level, budget preparation, financial management systems at various level. This also provides procedure for finance disbursement and accounting systems that will be followed in the project.         

Procurement Manual
Procurement is one of the most important aspects of project implementation which affects the cost-effectiveness of the project, timeliness of fund disbursement, effective implementation and success of the project. As the project is partly financed by the World Bank, the World Bank guidelines for procurement need to be adhered to. The World Bank guidelines on procurement are effective and tested in various countries in the world. The project follows the guidelines prepared specifically by the World Bank for the projects funded in India. The Procurement Manual prepared for the project describes the various procedures to be followed for procurement of works, goods and services. This includes adoption of suitable procurement process, methods of procurement, uses of suitable bidding documents and procedure for contract finalization. The procurement that is will be carried out at various stages such state, district and WUA is prescribed with financial limits.

As the project is a demand driven project the specifics of procurement will come from Tank Improvement Management Plan (TIMP) which will vary from tank to tank. Therefore the number and cost for some of the items will be decided at the TIMP process only. Nevertheless procurement process for each item that needs to be procured for the project is clearly mentioned. The threshold limit for procurement of various items is also provided. The manual also describes the types of review such as prior or post review of procurement under the project by the World Bank.

Technical Manual

This manual forms an important document for the rehabilitation and restoration of the physical system of the tanks. The technical manual describes the various constituents of a tank system, their operations and maintenance and repairs. The manual clearly specifies the standards that need to be maintained for each of the tank constituent be it concrete work, earth work, reinforcement, stone masonry work, revetments, protection of upstream and downstream works and canal lining. The manual clearly specifies the guidelines on engineering design, construction and quality control for the physical rehabilitation of tank.

For details refer Technical Manual I and Technical manual II (Download)

Quality Control manual

The Quality Control manual is prepared in order to have uniform procedure and testing methods of Quality Control Management. The manual prescribes the duties and responsibilities of the quality control staff, construction staff, various tests that needs to be tested and frequency of testing. This also prescribes the important specifications for different activities in the physical structure of a minor irrigation tanks.

Social and Environment Management framework (SEMF)

 Social and Environmental Management Framework (SEMF) is one of the important documents prepared for the project which focuses on identifying social and environmental issues of the sub-projects by incorporating the appropriate safeguard measures. The SEMF will be applied to all proposed sub-project activities, through the different stages of the sub-project cycle.and the strategies for mitigating the adverse impact will be part of the Tank Improvement Management Plan prepared for each tank. Implementation of SEMF will be monitored periodically by the project implementing agency. The proposed SEMF includes various social and environmental aspects such as Resettlement Action Plans (RAP), Tribal Development Plan (TDP), Gender Action Plans (GAP), Integrated Pest Management Plan (IPM), Integrated Nutrient Management Plan (INP), Cultural Property Plan (CPP), and Tank Safety Plan (TSP).

For details refer SEMF (Download) or refer the Integrated Social and Environmental Assessment Study Report (Download)
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